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8/13/2009 4:37:02 PM
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Miriam
Posts 5
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Why not be able to edit our JE even after they are posted? When we make a wrong entry we can correct it by reversing it. However, if this happens more than once you end up with a number of extra and unnecessary entries. Why not be able to go back to the original entry that was done wrong and fix that one? Being a newby at EZJob I have encountered this more time than what I care to admit. 
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8/13/2009 4:57:39 PM
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admin
Posts 122
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It's all about the audit trail. In fact, every journal in EZJOB maintains a complete audit trail. We take a hard stance on these things because of the accounting ramifications involved in not having an audit trail. Granted we try to minimize these errors by providing "edit listing" of all journals before they are posted to the general ledger. It might take some getting used to, but I promise you will end up loving this feature in the long run!
-Adam
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8/13/2009 5:24:37 PM
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Miriam
Posts 5
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I agree the audit trail is great. However, ones does not always realize there is an error until after it is "posted".
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8/13/2009 5:37:15 PM
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admin
Posts 122
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You're right, there will inevitably be times when errors slip through the cracks and get posted to the G/L. If you have any ideas on how to minimize these errors further, I will gladly listen and implement your ideas where appropriate. We are always looking for ways to improve EZJOB!
-Adam
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8/13/2009 6:04:05 PM
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Miriam
Posts 5
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Ok, you asked for it! Please keep in mind that I am not a computer programmer so I may be asking for the impossible.
Personally, I don't understand the "posting" window. Why not enter the transaction and see immediate results? If I make an honest mistake, i.e. typo, I consider it to be time consuming to correct plus it opens up more room for human error due to the additional steps that are needed to correct the mistake. This includes when posting an invoice with the wrong amount or with the wrong cost code. I would think the audit trail includes (or records) correcting/editing transactions, so any changes to an original transaction is captured by the audit trail, right?
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8/14/2009 9:09:49 AM
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admin
Posts 122
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You must be coming off of Quickbooks....they are one of the few accounting systems that allow you to do what you are asking. When you post a journal, transactions are created in the general ledger. These transactions cannot be modified or else the audit trail would be gone.
We could create these transactions immediately when you enter an invoice, create a journal, etc; however, then there would be more error. We allow you to review all your journals before posting to minimize these errors.
Hopefully you will change your mind after using EZJOB for a while longer!
Thanks,
Adam
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8/14/2009 10:23:43 AM
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Miriam
Posts 5
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Yes, you are right. I used QuckBooks for 10 years, but did JE only at closing month or year because they were created by the system as I recorded the transactions, i.e. invoicing, paying bills, receiving payments, etc. I can't afford to have more room for error as I learn EZJob, It has only been 6 months for me.
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